Southern California
Registry of Interpreters for the Deaf
 

Southern California

Registry of Interpreters for the Deaf

Policies and Procedures Manual

August 2017

Board Meeting Standing Rules: 2

Annual General Membership Meeting Standing Rules. 3

SCRID Language Usage Policy. 5

Board of Directors descriptions: 6

Vice President Description: 7

Elections: 12

Video Conference Protocol 13

Committee Descriptions. 14

Event Promotion Policy. 15

Event Registration Policy. 15

Certification Maintenance Committee Member Complimentary Benefit 16

Board Meeting Standing Rules:

  • 1)       Types of meetings
  • a)       Face-to-Face Meetings: meetings in which board members and committee chairs.  Members are invited to observe and contribute to discussions, but may not vote.  The location of face-to-face meetings should be rotated to different regions of the SCRID territory.  A free 1.5 – 2.0 hour workshop is often provided to encourage members to attend.
  • b)       Electronic (Distance) Meetings:  to be held by video conference, text chat or phone (using video relay service for board members or committee chairs who require American Sign Language to participate in the meeting).
  • c)        Special Meetings:  to address matters which require board attention in a timely basis
  • d)       Executive Session:  to address member, committee chair or board member matters of a sensitive nature.  Meetings notes may be taken, but should not be published.  Any decision that results from this meeting that affect a member or the membership should be published within 1 week of the meeting.

Number of meetings per year:

  • 1.        Face-to-Face Meetings:  Four quarterly meetings per year (the annual board meeting to be held on the same day as the annual membership meeting)
  • 2.        Electronic (Distance) Meetings: Five meetings to be held between face-to-face meetings. Below is a suggested annual schedule of board meetings:
  • ·         June - face-to-face (General Membership Meeting/Annual Board Meeting)
  • ·         July – e-meeting
  • ·         August – no meeting (National or Regional RID Conferences)
  • ·         September – face-to-face
  • ·         October – e-meeting
  • ·         November – e-meeting
  • ·         December (no meeting)
  • ·         January – face-to-face meeting
  • ·         February – e-meeting
  • ·         March – e-meeting
  • ·         April – (no meeting)
  • 3.        Special Meetings: as needed
  • 4.        Executive Session: as needed

Announcing meetings (Art V Sec 8, Art VII)

Meetings shall be announced via email, website calendar of events, and in social media, as indicated below:

  • 1.        Face-to-Face Meetings: Thirty (30) days in advance to membership and board of directors via email, calendar of events, social media
  • 2.        Electronic (Distance) Meetings: Subsumed under meeting type rules
  • 3.        Special Meetings: For board of directors, seven (7) days in advance, For membership: thirty (30) days in advance
  • 4.        Executive Session: Seven (7) days in advance to board members via email

Interpreting services:

  • 1)       Meetings in which interpreting services are required must be requested two (2) weeks in advance and approved by the board.
  • 2)       Presence by way of phone or other technology which requires the use of an interpreter must be requested two (2) weeks in advance.
  • i)         Motions:
  • 3)       Who may make motions:
  • a)       Motions may be presented (“moved”) only by officers.
  • b)       Committee Chairs who wish for a motion to be considered by the board may “author” the motion and request an officer to present it to the board as motion-maker (see below under #5 - “motion format”).
  • c)        Members who are not board members or committee chairs may not present motions before the board.  However, they may contact members of the board for their concerns to be addressed.  The board member may then choose to create and present a motion to the board to address the member’s concern.
  • d)       Motions should be presented to the board (officers) no later than 10 days prior to board meetings.  Officers should provide feedback and suggestions to the author prior to the submission date of 5 days prior to the meeting.
  • 4)       Nature of motions before the board (list does not include all motions which can be considered by the board, but can serve as a guideline):
  • a)       To approve the annual budget
  • b)       To approve appointment of board members by the president
  • c)        To remove board members for cause
  • d)       To approve the establishment  or dissolution of standing, ad hoc committees  or task forces by the president
  • e)       To approve of appointment or removal of committee chairs by the president
  • f)        To approve of expenditures of more than $25.00 that are above and beyond the approved budget
  • 5)       Presentation of motions to the board:
  • a)       Motions must be presented to the board and relevant committee chairs prior to the board meeting in which it is to be considered.
  • b)       The board members shall contribute to the discussion by providing opinions and relevant information to the issue.
  • c)        Further discussion for motions for consideration during board meetings will be limited to X statements in support and X statements in opposition to the motion.
  • d)       Refer to Robert’s Rules of Order for any rules that are not included in this manual for motions.
  • 6)       Motion Format
  • a)       Motion language
  • i)         “That the SCRID Board (add motion here).”
  • ii)       The motion should be no more than 2 sentences long
  • iii)      Motions that approve of expenditures should include a maximum dollar amount
  • iv)      Include the motion maker (board member), and author (board member or committee chair).
  • v)        The secretary will add the seconder to the motion as part of the meeting minutes
  • vi)      The secretary will record Ayes/Noes/Absentions (X/X/X) to be included as part of the meeting minutes
  • 7)       Process for handling motions in meetings:
  • a)       Introduction of the motion: The presider of the meeting shall read the motion number and text of the motion (not the background or rationale).

Reports (Board members and Committee Chairs):

  • 1)       Reports must be submitted to the president and secretary 5 days prior to the board meeting.
  • 2)       Reports must be published on the website under the member/chair’s “blog” or other location designated for this purpose 5 days prior to the board meetings.
  • 3)       The secretary will include addendums to reports to be included in the meeting minutes.
  • 4)       Board Meeting Minutes:
  • a)       Recording of the minutes will be conducted by the secretary.
  • b)       Minutes draft will be distributed to the board and committee chairs via email no later than 1 week after the date of the meeting.  Each officer will review and either approve the minutes as received or offer corrections to the secretary no later than 2 weeks after the date of the meeting.
  • c)        The final draft should be distributed to the officers no later than 3 weeks after the date of the meeting.
  • d)       The final draft of the minutes will be published on the website on the website under the member/chair’s “blog” or other location designated for this purpose 5 days prior to the board meetings.

Annual General Membership Meeting Standing Rules

  • 1)       Types of meetings
  • a)       Meetings of the membership shall take place in person only. 
  • b)       Membership meetings should take place in a centralized location of the membership – East Los Angeles or in that vicinity would be appropriate. 
  • c)        A 1.5 – 3.0 hour workshop can be provided to encourage members to attend.  Fees for this workshop should be inexpensive enough to be affordable by most members.
  • 2)       Number of meetings per year:

  • i)         Annual General Membership Meetings shall take place in the spring of each year.
  • 3)       Announcing meetings
  • a)       Posted on the Events Calendar as soon as scheduled
  • b)       Posted on the website home page, Facebook, Twitter and by membership email as soon as the details are arranged, but no later than thirty (30) days before the meeting
  • c)        Announcements should be sent on the following schedule:
  • d)       Six weeks in advance
  • e)       Four weeks in advance
  • f)        Two weeks in advance
  • g)       One week in advance
  • h)       Three days in advance
  • i)         A link to the annual membership meeting standing rules should be included in the announcement

  • 4)       Interpreting services:
  • i)         Meetings in which interpreting services are required must be requested two (2) weeks in advance and approved by the board.

  • 5)       Voting:
  • a)       Voting members are those with current dual RID and SCRID memberships only (Bylaws Article III)
  • b)       Voting member categories:  Certified, Associate and Honorary members (Bylaws Article III)
  • c)        Quorum is no less than 6% of the current voting membership (Bylaws Article VI)
  • 6)       Motions:
  • a)       Who may make motions:
  • i)         Motions may be presented (“moved”) by any member in good standing
  • b)       Nature of motions before the membership (list does not include all motions which can be considered by the board, but can serve as a guideline):
  • i)         To approve an increase of membership dues greater than 25%
  • ii)       To approve revised bylaws
  • iii)      To amend the bylaws
  • iv)      To remove a board member for cause
  • v)        To remove a member for cause
  • vi)      To direct the board to take a particular action
  • 7)       Presentation of motions to the membership:
  • i)         Motions must be presented to the board and relevant committee(s) in writing by email twenty-one (21) days in advance of the annual meeting in which it is to be considered.
  • ii)       The board members shall contribute to the discussion by providing opinions and relevant information to the issue.
  • iii)      Further discussion for motions for consideration during annual meetings will be limited to 3 statements in support and 3 statements in opposition to the motion.
  • iv)      Refer to Robert’s Rules of Order for any rules that are not included in this manual for motions.
  • b)       Motion Format
  • i)         Motion language
  • (1)     “That SCRID (add motion here).”
  • (2)     The motion should be no more than 2 sentences long
  • (3)     A background and rationale are helpful for the membership to understand the purpose, scope and effect of the motion, but is not required
  • (4)     Motions that approve of expenditures should include a maximum dollar amount
  • (5)     Include the name of the motion maker (must be a member eligible to vote)
  • ii)       The secretary will add the seconder to the motion as part of the meeting minutes
  • iii)      The secretary will record Ayes/Noes/Absentions (X/X/X) to be included as part of the meeting minutes
  • iv)      Process for voting on motions in meetings:
  • (1)     Introduction of the motion: The presider of the meeting shall read the motion number and text of the motion (not the background or rationale).
  • (2)     A seconder will be requested (required for further consideration)
  • (3)     The floor will be opened for discussion (see 4c, above)
  • (4)     At conclusion of discussion, a vote will be called and tallied
  • (5)     The presider shall announce whether the motion passed or failed and is recorded for the minutes
  • (6)     Addendums are permissible, following RRO procedures (including referring the motion to committee to be revisited in the following year’s meeting)
  • 8)       Reports (Board members and Committee Chairs):
  • a)       Annual Reports must be submitted to the secretary seven (7) days prior to the annual meeting.
  • b)       Reports must be published on the website under the member/chair’s “blog” or other location designated for this purpose seven (7) days prior to the annual membership meetings.
  • c)        The secretary will include addendums to reports to be included in the meeting minutes.
  • 9)       Annual Membership Meeting Minutes:
  • a)       Recording of the minutes will be conducted by the secretary
  • b)       Minutes draft will be distributed to the board and committee chairs via email no later than 1 week after the date of the meeting.  Each officer will review and either approve the minutes as received or offer corrections to the secretary no later than 2 weeks after the date of the meeting.
  • c)        The final draft should be distributed to the membership no later than seven (7) days prior to the next year’s annual meeting
  • d)       The final draft of the minutes will be published on the website under the secretary’s report page or other location designated for this purpose seven (7) days prior to the annual membership meetings.
  • 10)    Amendments or changes to these standing rules:
  • a)       Amendments, changes or removal of these standing meetings can be accomplished by motion
  • b)       Motions to amend, change or remove these standing rules must follow the rules for motions contained within this document

SCRID Language Usage Policy

This “Language Usage Policy” shall be in effect whenever possible for all events, meetings, trainings, and other occasions as deemed to be SCRID activities by the SCRID Board of Directors. In our effort to be inclusive, we understand that there may be times when it is necessary to use interpreters/transliterators to allow for communication access when it would not be possible otherwise. See exception examples and procedures to request an exception below rationale.

Exceptions to the proposed adoption of SCRID “Language Usage Policy”

When direct communication using ASL is not possible, captioning and/or interpretation/transliteration may be provided in accordance to the standing rules in the SCRID Policy and Procedures Manual (PPM).

Exceptions to this rule will be decided upon by the Executive Board on an individual (case by case) basis. Exceptions include, but are not limited to the following examples:

1.        Presentations for interpreting or non-interpreting related trainings are presented by speakers who are not fluent in ASL.

2.        Germane information being discussed calls for the use of English for instructional purposes. Example: ASL to English interpreter/transliterator training.

3.        A gathering or training that is specifically addressing a non-fluent ASL speaking audience. Example: addressing parents who are not fluent in ASL whose children are d/Deaf.

4.        When not possible to conduct the above in direct communication using ASL: captioning and/or ASL interpreting/transliteration may be provided in accordance to the standing rules in the SCRID PPM.

               

Procedure to request an exception to the Language Usage Policy:

To ensure compliance with the Language Usage Policy, the following procedure is established:

1.        SCRID PDC, CMP, and event committee chairpersons must confirm the language to be used by presenter(s) prior to securing said services.

2.        Requests for an exception to the “Language Usage Policy” must be received at least 30 days prior to the event of said services being requested.

3.        Requests for an exception must include the justification, based on presenter/audience or  presentation content need.

4.         Requests approval by the Board of Directors (officers) will be during executive session at a scheduled Board of Directors meeting, electronic conference, or email discussion.

5.        Notification of board determination and justification will be sent to the requester immediately upon decision to honor or deny said request.

6.        SCRID PDC, CMP or event committee will publish how accommodations will be offered when an exception is granted.

7.        Funding of said services will be determined at the time of the request decision process and published, if believed necessary.

8.        All attempts will be made in response to requests for said exceptions in a timely manner.

In addition, SCRID has adopted the “Diversity Statement” that will be in accordance with our national organizational affiliation with the Registry of Interpreters for the Deaf (RID). Their statement is provided below:

RID Diversity Statement:

To actively foster an inclusive environment in which the Registry of Interpreters for the Deaf (RID) embraces diversity as an integral part of the association RID is committed to establishing and maintaining a diverse, accessible, civil and supportive environment that adheres to RID’s philosophy, mission and goals. RID is committed to providing growth opportunities that allow members to reach their full potential and maximize member value. Rid pledges to seek partners who share our philosophy and commitment to upholding high standards of diversity within the association.

Board of Directors descriptions:

PRESIDENT DESCRIPTION

SCRID Bylaws 2015 §3.b.1

1.     President

a)       Shall represent the corporation in all appropriate activities.

b)       Shall preside at meetings of the members and/or directors.

c)        Shall appoint committees.

d)       Has the authority to sign checks for debts determined by the board.

e)       Shall forward to RID an annual affiliate chapter report, supervise and sign a certified copy of SCRID’s financial statement,  before October 1st of every year.

f)        Shall provide at least quarterly reports to the membership concerning business and Board of Directors activities and financial status of the corporation.

g)       Shall submit a (President’s letter) for every issue of the SCRID newsletter.

h)       Shall attend at least 75% of the meetings.

President: Job Description

Reports To: SCRID Members and RID Regional Representative

Status: Volunteer

POSITION PURPOSE

Represents the corporation in all appropriate activities, presides at meetings of the members and/or directors, oversee and report on financial status of the chapter, provide transparency on national, regional and local levels of organizational activity and provide direction and leadership at all levels of chapter activity.

Responsibilities and Duties:

Ongoing:

·                     Represents the corporation in all appropriate activities

·                     Monitor email liststerve(s) and social media accounts (1 hour/month)

·                     Check SCRID email a minimum of three times per week (2 hours/week)

  • ·                     Monitor/update SCRID Facebook page in collaboration with the secretary and committee chairs (1 hour/month)
  • ·                     Acts as point of information distribution between the RID Region V Representative and Presidents’ Council and affiliate chapter members

Monthly:

  • ·                     Submit a monthly report to the board of directors (1 hour/month)
  • ·                     Presides at meetings of directors (2 hours/month, approx. 10 hours preparation)

o    Monitor, in collaboration with committee chairs, monthly online calendar (as needed, approx. one hour/month)

o    Oversee the fiscal year budget in collaboration with the Treasurer and committee chairs

Quarterly:

·                     Attends quarterly RID Region V presidents council meetings (3 hours per meeting)

·                     Submit a chapter update (see template) (.5 hours)

·                     Submit a Presidents letter for every issue of the organization newsletter (as published, approx. 1 hour/issue)

Annually:

·                     Preside at Annual Membership meetings (2 hours/year, approx. 5 hours preparation)

·                     Submit an annual report for the annual membership meeting ( approx. 5 hours preparation)

·                     Oversee the annual report to the RID National Office (approx. 2 hours)

·                     Represent SCRID at regional and national conferences (3 – 5 days/year)

o    Registration fees to be paid by SCRID

o    Hotel accommodations to be paid by SCRID

o    Travel expenses to be paid by SCRID

As needed:

·                     Appoint committees

·                     Sign checks

·                     Attend 75% of all board meetings

QUALIFICATIONS

Certified or Associate member in good standing with the National RID and SCRID for at least one year prior to taking the position.

TRAINING, EXPERIENCE, ABILITIES

  • ·         SCRID member in good standing (one year or more at time of taking office);
  • ·         RID member (Certified or Associate level) in good standing (one year or more at time of taking office);
  • ·         ASL/PSE communication skills;
  • ·         Computer knowledge and skills, access to internet and email;
  • ·         Responsive to member needs;
  • ·         Public speaking skills.

·                     Experience (or motivation to learn) event planning

·                     Good written, verbal & ASL/PSE communication skills

·                     Responsive to member needs

·                     Public speaking skills

·                     Proficient in email and other internet applications

·                     Understanding of databases and website applications and online social media desired

ESSENTIAL JOB FUNCTIONS

·                     Ability to communicate vision for organization

·                     Ability to coordinate multiple organizational activities

·                     Provide direction for and collaborate with the Board of Directors and Committee Chairs

·                     Provide transparency regarding national, regional and local organizational affairs

·                     Accountability for fiscal, state and national laws affecting non-profit organizations

Vice President Description:

  • ·         In the absence or disability of the President, the Vice-President shall assume all duties of the President
  • ·         Shall attend at least 75% of the meeting
  • ·         Has the authority to sign checks up to monies determined by the board

VICE PRESIDENT JOB DESCRIPTION


Reports To: SCRID PRESIDENT Status: Volunteer
POSITION PURPOSE In the absence or disability of the President, the Vice President shall assume all duties of the President
PRINCIPAL RESPONSIBILITIES

  • ·         Check SCRID email a minimum of three times per week unless there is an event;
  • ·         Shall maintain communication with all organizations which SCRID is a member of and be the SCRID contact person for;
  • ·         Submit a monthly report, to include updates on current events within the organizations of which SCRID is a member;
  • ·         Submit an annual report for the annual membership meeting;
  • ·         Attend 75% of all board meetings;
  • ·         Oversee the fiscal year budget

TRAINING, EXPERIENCE, ABILITIES

  • ·         Certified Interpreter;
  • ·         SCRID member in good standing;
  • ·         RID member in good standing;
  • ·         Experience (or motivation to learn) event planning;
  • ·         Good written, verbal & ASL/PSE communication skills;
  • ·         Sensitive to members’ needs;
  • ·         Public speaking skills;

ABILITY TO

  • ·         Interface in a mutually cooperative way with SCRID members, Board and volunteers;
  • ·         Work as part of a team with others;
  • ·         Think “outside-of-the-box”

ESSENTIAL JOB FUNCTIONS

Ability to effectively communicate multiple projects and tasks.

Treasurer Description:

·         Supervises the receipt and safekeeping of all book keeping of corporate funds

·         Shall in the beginning of February make a State and Federal report, and in April SCRID’s fiscal year report.

·         Shall forward to RID a certified copy of SCRID’s financial statement, sources of receipts and a description of all disbursements, before May 30th of every year

·         Has authority to sign SCRID checks, up to monies determined by the Board

·         Shall attend at least 75% of the meetings

TREASURER JOB DESCRIPTION
Reports To: SCRID PRESIDENT Status: Volunteer

POSITION PURPOSE Maintain all financial records of the corporation

PRINCIPAL RESPONSIBILITIES

1.                    Ongoing/monthly:

a.                    Supervises the receipt and safekeeping of all book keeping of corporate funds – 1 hour/month

                                                                     i.                        Use of treasurer’s laptop

                                                                    ii.                        Subscription to Quick Books online

                                                                  iii.                        Sync to Wells Fargo bank accounts weekly

                                                                   iv.                        Provide details of expenditures (debits) and income (deposits) weekly

b.                    Has authority to sign SCRID checks, up to monies determined by the Board – .5 hours/month

c.                    Check SCRID email a minimum of three times per week unless there is an event – 2 hours/week

d.                    Submits monthly Profit and Loss Statement and detailed financial statement – 1 hour/week

                                                                     i.                        In treasurer’s laptop

                                                                    ii.                        Use Quick Books online report feature for profit/loss statements (example)

                                                                  iii.                        Include a committee/position debit/income spreadsheet (example)

                                                                   iv.                        Include the bank balances from July and current month

2.                    Attend 75% of all board meetings 2 hours/month

3.                    Oversee the fiscal year budget – total 5 – 7  hours/year

a.                    Initiate a review of the profit/loss in comparison to budget projections in January

4.                    April: 

a.                    Prepare the annual fiscal report -

b.                    Shall be the lead on the annual audit

                                                                     i.                        Determine if audit will be conducted by professional accountant or by committee

                                                                    ii.                        Arrange for meeting/submission of documents required

                                                                  iii.                        Prepare report and submit for approval at May board meeting

5.                    May:

a.                     Forward a certified copy of SCRID’s financial statement, source of all receipts and a description of all disbursements (due May 30)

b.                    Submit an annual report for the annual membership meeting – 5 hours/year

c.                    May – July:  Prepares annual budget for Board approval – 5 to 7 hours/year

                                                                     i.                        May/June:  Convene budget meeting

                                                                    ii.                        Collaborate with all leadership (officers and committee chairs) which controls a budget to review previous fiscal year profit/loss

                                                                  iii.                        Collaborate with all leadership which controls a budget to project expense/profit for the next fiscal year

                                                                   iv.                        Compile report based on above for review by board for the board meeting in June

                                                                    v.                        Request motion to approve in the first board meeting of the following fiscal year (July)

6.                    April:  Point-of-contact and liaison to the Board on the annual financial audit –

7.                    August: make a State and Federal report (IRS 990, and 1099 when appropriate) – 1 hour/year

a.                    IRS 990 URL here

b.                    Organize meeting to review/certify the annual financial statement

c.                    Prepare statement and submit to secretary to be included in annual Affiliate Chapter report

d.                    Note: Annual calendar year?? income information required

TRAINING, EXPERIENCE, ABILITIES

1.        Certified Interpreter preferred;

2.        SCRID member in good standing;

3.        RID member in good standing;

4.        Experience as Treasurer or motivation to learn;

5.        Knowledge of PayPal, Quicken and Excel or motivation to learn;

6.        Experience (or motivation to learn) event planning;

7.        Good written, verbal & ASL/PSE communication skills;

8.        Sensitive to members needs;

9.        Public speaking skills;

ABILITY TO

·         Interface in a mutually cooperative way with SCRID members, Board and volunteers;

·         Work as part of a team with others;

·         Think “outside-of-the-box”;

ESSENTIAL JOB FUNCTIONS

Ability to effectively communicate multiple projects and tasks.

Secretary Description

  • ·         Keeps complete and accurate record of the proceedings of the Board of Directors;
  • ·         Supervises the keeping of all corporation records;
  • ·         Forward approved minutes of General Business meetings to SCRID publication;
  • ·         Chairperson and Region V Representative within fifteen (15) days of meeting;
  • ·         Shall attend at least 75% of the meetings

SECRETARY JOB DESCRIPTION
Reports To: SCRID PRESIDENT

Status: Volunteer

POSITION PURPOSE

Maintain all corporate records

PRINCIPAL RESPONSIBILITIES

  • ·         Keeps complete and accurate record of the proceedings of the Board of Directors

·         Supervises the keeping of all corporation records

·         Forward minutes draft to members of the board and committee chairs for review within one (1) calendar week of the meeting

·         Publish official minutes on the SCRID website in a location designated for this purpose within one (1) week of approval

·         Forward approved minutes of Annual Membership meetings to Region V Representative within  fifteen (15) days of meeting

·         Provide board of director officers and committee chairs with a printed Conflict of Interest Form in July of each year to be signed and retained as part of SCRID official records

·         Provide the following documents in electronic format to newly installed officers or newly appointed committee chairs:

  • o    Current SCRID Bylaws
  • o    Current Policies and Procedures Manual (PPM)
  • o    Conflict of Interest form (printed, signed and a copy retained by the Secretary) (annually)
  • o    Document listing website and email usernames and passwords (obtain from Website Committee)

·         Maintain 501( c) 3

·         Prepare annual affiliate chapter (AC) report, in collaboration with the board of directors in accordance with the RID PPM and Affiliate Chapter handbook:

o    Current contact information

o    Membership List (Membership Committee)

o    Copies of Letters regarding political actions (President, MALs)

o    AC problems and solutions (not including grievances) (President)

  • ·         Shall attend at least 75% of the meetings

TRAINING, EXPERIENCE, ABILITIES

  • ·         Certified Interpreter;
  • ·         SCRID member in good standing;
  • ·         RID member in good standing;
  • ·         Experience as Secretary or motivation to learn;
  • ·         Experience (or motivation to learn) event planning;
  • ·         Good written, verbal & ASL/PSE communication skills;
  • ·         Sensitive to members needs;
  • ·         Public speaking skills

ABILITY TO

  • ·                     Interface in a mutually cooperative way with SCRID members, Board and volunteers;
  • ·                     Work as part of a team with others;
  • ·                     Think “outside-of-the-box”

ESSENTIAL JOB FUNCTIONS

Ability to effectively communicate multiple projects and tasks.

RID Annual Affiliate Chapter Report Contents:

  • 1.        Contact information for the AC Leadership ( Contact Information Listing As Above)
  • a)       AC Mailing Address
  • b)       AC Board of Directors (Names, Addresses, Positions, Term Expirations)
  • 2.        Major affiliate chapter events for the year
  • 3.        Listing of workshops sponsored or co-sponsored
  • 4.        All annual committee reports
  • 5.        Affiliate chapter problems and solutions (not grievance information)
  • 6.        Certified (by board or auditor) copy of financial statement (including descriptions of the source of revenue/all disbursements)
  • 7.        Copy of the IRS Form 990: Return of Organizations Exempt from Income Tax

Member-At-Large Description

·         This position shall be filled by an individual who is Deaf or Hard-of-Hearing

·         Shall attend at least 75% of the meetings

 

MEMBER AT LARGE JOB DESCRIPTION
Reports To: SCRID PRESIDENT Status: Volunteer

POSITION PURPOSE The individual who holds the MAL position is to be deaf or hard-of-hearing as per the bylaws. This person is to be the liaison between the Deaf and Interpreting communities.

PRINCIPAL RESPONSIBILITIES

1.        Assists with coordination of various events;

2.        To ensure the Deaf/HOH perspective is involved when conducting business;

3.        Submit a monthly report to include various Deaf/HOH events happening within the SCRID region as well as NAD events or pertinent issues as it relates to the Deaf/HOH communities;

4.        Submit an annual report for the annual membership meeting;

5.        Attend 75% of all board meetings;

6.        Oversee the fiscal year MAL budget

TRAINING, EXPERIENCE, ABILITIES

1.        SCRID member in good standing;

2.        RID member in good standing;

3.        Experience (or motivation to learn) event planning;

4.        ASL/PSE communication skills;

5.        Sensitive to members needs;

6.        Public speaking skills;

ABILITY TO

·         Interface in a mutually cooperative way with SCRID members, Board and volunteers;

·         Work as part of a team with others;

·         Think “outside-of-the-box”;

ESSENTIAL JOB FUNCTIONS

Ability to effectively communicate multiple projects and tasks.

Member-At-Large – Interpreter of Deaf Parents (IDP) Representative Description

SCRID Bylaws 2015 § 3.b.7

  • Member-At-Large – Interpreter of Deaf Parents

           

a)       This position shall be filled by an individual who has at least one parent who is Deaf or Hard-of-Hearing.  The individual will also demonstrate personal and professional commitment to the appreciation and celebration of the Deaf Community by virtue of their knowledge of American Sign Language and cultural aspects of the Deaf Community.

b)       Shall attend at least 75% of the meetings.

Interpreter of Deaf Parents (IDP) Member at Large Job Description

Reports To: SCRID PRESIDENT

Status: Volunteer

POSITION PURPOSE:

The individual who holds the IDP MAL position is to have at least one parent who is Deaf or Hard-of-Hearing, as per the bylaws. This person is expected to represent the perspective of interpreters who were raised with the unique experience of both hearing and D/deaf communities. 

PRINCIPAL RESPONSIBILITIES:

  • 1.        Assists with coordination of various events;
  • 2.        To ensure that IDP perspectives are considered when conducting business;
  • 3.        Submit a monthly report to include IDP training and events happening within the SCRID region, RID events or pertinent issues as they relate to IDP and Deaf communities;
  • 4.        Submit an annual report for the annual membership meeting;
  • 5.        Attend 75% of all board meetings;
  • 6.        Respond to email on a weekly basis;
  • 7.        Oversee the fiscal year IDP MAL budget.

TRAINING, EXPERIENCE, ABILITIES

  • 1.        SCRID member in good standing (one year or more at time of taking office);
  • 2.        RID member in good standing (one year or more at time of taking office);
  • 3.        ASL/PSE communication skills;
  • 4.        Computer knowledge and skills, access to internet and email;
  • 5.        Sensitive to member needs;
  • 6.        Public speaking skills.

ABILITY TO

  • 1.        Interface in a mutually cooperative way with SCRID members, Board and volunteers;
  • 2.        Work as part of a team with others;
  • 3.        Access community and internet resources.

ESSENTIAL JOB FUNCTIONS

Ability to effectively manage multiple projects and tasks;

Adhere to SCRID Board requirements and deadlines.

For information on how to apply for this position, please contact president@scrid.org

Member-At-Large:  Diversity Representative Description

SCRID Bylaws 2015 §3.b.6

Member-At-Large – Diversity Representative

         a)    This position shall be filled by an individual who will possess multi-cultural competence.   The individual will also demonstrate personal and professional commitment to the appreciation and celebration of diverse dimensions of identity, status and affiliation.

         b)    Shall attend at least 75% of the meetings.

Member-at-Large: Diversity Job Description

Reports To: SCRID PRESIDENT

Status: Volunteer

POSITION PURPOSE:

The individual who holds the Diversity MAL position is to possess multi-cultural competence as per the bylaws. This person is expected to represent the diverse cultural communities within the American Sign Language and English interpreting community of Southern California.

TRAINING, EXPERIENCE, ABILITIES

  • 7.        SCRID member in good standing (one year or more at time of taking office);
  • 8.        RID member in good standing (one year or more at time of taking office);
  • 9.        ASL/PSE communication skills;
  • 10.     Computer knowledge and skills, access to internet and email;
  • 11.     Sensitive to member needs;
  • 12.     Public speaking skills.

ABILITY TO

  • 4.        Interface in a mutually cooperative way with SCRID members, Board and volunteers;
  • 5.        Work as part of a team with others;
  • 6.        Access community and internet resources. 

ESSENTIAL JOB FUNCTIONS

Ability to effectively manage multiple projects and tasks;

Adhere to SCRID Board requirements and deadlines.

For information on how to apply for this position, please contact president@scrid.org

Elections:

Elections are to take place in odd years

An ad hoc election committee should be convened in January of election years.

The chairperson will manage the execution of*:

  • 1.        Call for nominations
  • a.        Call for nominations should be published in February
  • b.        Call for nominations may be published using:
  •                                                                i.      Website home page
  •                                                               ii.      Facebook, Twitter or other social media
  •                                                             iii.      Membership email system
  • c.        Calls for nominations should have a submission deadline of March 1
  • d.        Call for nominations should state that all board positions are open for nominations
  • e.        All nominees, including existing board members eligible and interested in running for a second term must submit the following:
  •                                                                i.      Nomination or endorsement by another current SCRID member in good standing
  •                                                               ii.      Statement of intent to run for office, stating the position desired (to be published in ballot)
  •                                                             iii.      Resume indicating qualification for office
  •                                                              iv.      Verification of RID certified or associate membership
  • 2.        Ballots
  • a.        Ballots should be published by March 15
  • b.        The election may be conducted using an electronic survey software.
  • c.        Ballots should include names of each nominee and statement of intent to run
  • d.        The ballots must include RID member number in order to verify voting eligibility
  • e.        Ballot submissions will be verified eligible through the Membership Committee.  Approved ballots will be forwarded to the Elections committee for counting.
  • f.         Instructions for participation in the election may be distributed using:
  •                                                                i.      Website
  •                                                               ii.      Facebook, Twitter or other social media
  •                                                             iii.      Yahoo groups email
  • g.        Electronic ballots should have a submission deadline of 1 week prior to the Annual Membership Meeting.
  • 3.        Counting ballots
  • a.        Electronic and paper ballot submissions will be verified as eligible by the Membership Committee.
  • b.        Approved ballots will be forwarded to the Elections committee for counting.
  • 4.        Voting:
  •                                                                i.      Each eligible voting member of this corporation is entitled to one vote in meetings, referenda and elections
  •                                                               ii.      Eligible voting members means:
  • 1.        A SCRID certified or associate member in good standing AND
  • 2.        An RID member in good standing
  •                                                             iii.      RID membership is verified by a valid RID member number provided by SCRID members in SCRID member records
  •                                                              iv.      Contested ballots (more than one candidate per position):
  • 1.        A quorum of 6% of eligible voting members must be received for the election results to be valid
  • 2.        Candidates are awarded based on the person who receives the most votes in the election
  •                                                               v.      Uncontested ballots (only one candidate per position):
  • 1.        A ballot of uncontested candidates must be distributed to members as indicated above
  • 2.        Write-in options can be made available for each position, however, rules for candidates apply to write-in candidates, and required documents must be submitted to the elections committee immediately upon ballot submission
  • 3.        New ballots will not be distributed with write-in candidate names. Votes for write-in candidates will be counted along with published candidates
  • 4.        A quorum of 6% of eligible voting members must be received for the election results to be valid
  • 5.        Publishing results of ballots
  • a.        All candidates will be notified via email of the election results, or in person if in attendance at the Annual Membership meeting
  • b.        Announced at the Annual Membership and entered into the official minutes
  • c.        Results will also be distributed using:
  •                                                                i.      Website
  •                                                               ii.      Facebook, Twitter or other social media
  •                                                             iii.      Yahoo groups email
  • *Dates for deadlines are approximate

 

Video Conference Protocol

A link to join the meeting will be sent to you prior to the meeting.

Test the link well in advance.  You may have to download the software in order for your computer to be compatible with the site.

To participate, please log in about 15 minutes prior to the meeting time.  This will ensure you have ample time to correct any technical glitches before the meeting starts.

Participation protocol:

1.        After you log in, please mute your mic and video, except for the voice interpreter who may leave their mic on.

2.        The presider of the meeting will be on-screen at all times.  

3.        Those attending the meeting may be asked to turn on their webcam momentarily for greetings and farewells.

4.        To request the floor, open your webcam.  Wait to be recognized.  Once you have finished speaking, please turn off your webcam.

5.        Use the chat window for side comments or questions.  Comments should be restricted to business.  Limit side conversations, emojis and jokes.  Presider will review comments periodically during the meeting.

SCRID email account use:

1.        SCRID email accounts are the property of SCRID and are managed by the president and her/his delegated leadership member (usually the website committee chair)

2.        Email account access may be transferred to administrators without notice

3.        Leadership members may set up a forwarding email address in their designated accounts

4.        It is advised that email correspondences originate from the scrid.org email account website (NOT from the account to which your mail is forwarded)

5.        “Leadership” group mail must be sent by logging into your scrid.org email account

6.        It is highly recommended that leadership members maintain their email accounts by creating folders, moving messages into appropriate folders, and deleting any messages that are irrelevant or personal in nature. 

7.        It is advised that leadership members refrain from using SCRID email accounts for personal business. 

Committee Descriptions

Membership Committee Duties and Responsibilities

  • 1.        Monthly Duties
  • 2.        Process memberships for new and renewing members and maintain accurate member records, by updating database to reflect current status for members.  (5-10 hrs/month)
  • 3.        Send welcome letter to new members, detailing up-coming SCRID events.  (1 hr/month)
  • 4.        Monitor the Membership Database for pending and flagged membership situations that need manual approval.  (4 hrs/month)
  • 5.        Prepare Membership Directory for Website Chair to be included on SCRID.org website.  (2 hrs/month)
  • 6.        Collaborate with Treasurer, PDC/CMP, and Website Chairs to trouble-shoot member inquiries and needs.  (1-5 hrs/month)

Monthly Board Meeting Duties

  • 1.        Prepare Monthly Membership Committee Reports for SCRID Board Meetings.  Include the number of memberships from month to month, including major trends.  Upload Membership Committee Report to SCRID.org Blog (i.e. WordPress) at least one week prior to Monthly Board Meeting.
  • 2.        Report on Membership Activity, Inquiries, and Assistance provided to members at each monthly SCRID Board Meeting.  Answer Board inquiries concerning such data.
  • 3.        Required to attend 75% of all Monthly Board Meetings within 1 Fiscal Year.

Professional Development Committee (PDC) Duties and Responsibilities

Routine Duties:

  • 1.        Create an annual plan for hosting professional development activities
  • 2.        Create an annual budget with revenue and expense projections
  • 3.        Organize professional development opportunity (workshop) for each face-to-face meeting (3) and annual membership meeting (1)
  • 4.        Organize other professional development activities at committee discretion

Monthly Board Meeting Duties

  • 1.        Prepare Monthly PDC Committee Reports for SCRID Board Meetings.  Upload PDC Committee Report to SCRID.org Blog (i.e. WordPress) at least one week prior to Monthly Board Meeting.
  • 2.        Report on PDC Activity, Budget Inquiries, and Assistance provided to members at each monthly SCRID Board Meeting.  Answer Board inquiries concerning such activities.
  • 3.        Track PDC actual event revenue and expenses with annual budget projections
  • 4.        Required to attend 75% of all Monthly Board Meetings within 1 Fiscal Year.

Professional Development Event Task List

Naming files – include:

 

         Scrid name

 

         Date

 

         Event name/type

 

Example:  SCRID ECC Workshop Dec 6 2014.pdf

 

 

To send email via Wild Apricot

 

1

Upload flyer to system

 

2

In WA click on contacts, advanced search.

 

3

Set filters to membership: active, then click the search button.

 

4

When the results are displayed, go to top of page and click on "email contacts" - green button.

 

5

At the email page, scroll down to the pdc template, click to choose, then hit "next."

 

6

To attach a file, highlight the text for the link, click on the paperclip icon.  Once the dialogue box appears, browse to find file, upload, then choose file to attach

 

7

To insert the registration page link, type "Click here for registration," highlight the text, then click on the chain icon.  Copy and paste the registration page URL/address, click "ok."

 

8

The next page will be the email form. Fill. In all the applicable parts and hit "review and send."

 

9

After confirming the message is ready to send, click on the "Send to # recipients" - green button

 

10

Click "ok" when prompted

 

11

Verify that the email message was sent by checking your email inbox

 

Event Promotion Policy

Adopted September 2016

Calendar of Events

Post to FB

Post to Twitter (Send to Sec)

Post to Website Front Page

Email to Membership

Post on Organization Member page

SCRID-Hosted Events

X

(create FB event)

X

X

X

SCRID CMP-Sponsored Events

(self)

RID National or Regional Events

X

X

X

X

X

SCRID MAL-Sponsored Events

X

X

X

SCRID Member events

(self)

SCRID Organization Member Events

(self)

X

Non-SCRID

Interpreter Training or Workshops

(self)

Members of the SCRID Facebook page may share events on the SCRID Facebook page, include the following information:

  • ·         Date/time
  • ·         Venue address
  • ·         Presenter and Title
  • ·         Registration rate
  • ·         You may add a jpeg or pdf of the flyer.

Only SCRID Facebook administrators may create events in SCRID’s Facebook page.

 

Event Registration Policy

Adopted January 14, 2016

Payments

Event registration payment is due immediately. Once you fill out the registration information on this site, you will be directed to PayPal to make your payment online. If you prefer to pay by check you may send it to the address listed below. Mailed in payments should be postmarked prior to registration end date.  Failure to do so may result in cancelled registration (see Registration below.)

Address to mail payment:

(name of event) Registration

SCRID

2648 E. Workman Ave #3001-290

West Covina, CA 91791

 

 

Cancellation Policy

In the event that SCRID cancels an event, refunds or transfers to future SCRID events are possible.  Pre-registrants will be notified immediately upon cancellation. 

 

Refunds for individual registration cancellations may be requested if SCRID receives notification of said cancellation 3 days prior to the event by sending an email to pdc@scrid.org.  Registrations are non-refundable for late cancellation after this date without verification of serious circumstances to be determined by the SCRID board on a case-by-case basis.  Email treasurer@scrid.org to request refunds stating the event name, event date and justification for late cancellation. All requests for refunds for late cancellations must be approved by the SCRID board.

  

Registration

Registrations options:  Online pre-registration, mail-in pre-registration, and at-the-door registration.  The following policy applies to pre-registration. Pre-registration is pending until full payment is made. In order to be eligible for Early Bird pricing, payment must be made or postmarked by the last day of Early Bird pricing availability. Once the pricing tier date has passed your registration may be cancelled and you will need to re-register and pay the new applicable price.

 

Transferring registration

If you are unable to attend the event you may transfer your registration to another attendee by notifying us by email no less than 12 hours prior to the event. Emails should be sent to pdc@scrid.org.

 

Workshop Attendance
CEUs will be awarded to participants arriving by the event start time and leaving no earlier than the scheduled end time. Partial CEUs are not awarded for SCRID-sponsored events.

Certification Maintenance Committee Member Complimentary Benefit

SCRID is implementing a complimentary benefit for its members, starting July 1st, 2017 and will be reviewed for consideration each year by the CMP Chair and the board of directors.  This complimentary benefit (a.k.a. “Benefit”) allows the member to have CEU processing fee waived. 

Of the four (4) CEU activities, only the PINRA and Academic Coursework (AC) will qualify under this Benefit.  PINRA (Participant Initiated Non-RID Activity)

SCRID Member Eligibility Requirements:

  • ·         SCRID membership levels:
  • o    Certified Member in good standing: 1-, 2-, or 3-year membership levels
  • o    Associate Member in good standing: 1-, 2-, or 3-year membership levels
  • o    Senior Citizen membership (Associate or Certified)
  • ·         RID (membership is required)
  • o    Certified Member in good standing, or
  • o    Associate Member in good standing
  • o    Member must provide proof of membership by uploading current membership card to their SCRID member profile annually.
  • ·         This Benefit does not apply to the following membership levels:
  • ·         Certified 1st year discount
  • ·         Student Members
  • ·         Honorary Members
  • ·         Supporting Members
  • ·         Organizational Members
  • ·         Region V Affiliate Chapter Members

For more information on the various SCRID membership levels, see http://rid.org/membership/join/ for more information.

Academic Coursework (AC) rules:    http://scrid.org/category/earn-ceus/academic-coursework/

  • ·         AC can only be requested once during the Fiscal Year (FY).
  • ·         Summer school courses starting in on FY and ending in the next FY, will only be applied the FY the course commenced in.

PINRA rules:   http://scrid.org/category/earn-ceus/pinra/

  • ·         Member may choose either one General Studies OR one Professional Studies CEU.

Further CEU Benefit Stipulations:

  • ·         Member may request one AC or one PINRA Benefit once per FY (July 1st – June 30th).
  • ·         This Benefit does not rollover to future FY, if not used.
  • ·         Allow at least 2 weeks for verification of member’s eligibility for the Benefit.
  • ·         Other rules may apply.
  • ·         No other benefit can be used in conjunction with this Benefit.
  • ·         Members must follow procedures for AC and PINRA CEU requests.

For more AC information, see http://scrid.org/category/earn-ceus/academic-coursework/

For more PINRA information, see http://scrid.org/category/earn-ceus/pinra/

FAQ for ACET (Associate Continuing Education Tracking) http://rid.org/continuing-education/professional-development-frequently-asked-questions/

 

To download SCRID's PPM, click here.


To contact SCRID by mail:
2648 E. Workman Ave. #3001-290
West Covina, CA 91791
(323) 379-4541 (Google Voicemail)

www.scrid.org     

Follow SCRID on Social Media:

                      

Powered by Wild Apricot Membership Software